Is your school looking to setup online registration for parent-teacher conferences?

PTCIs your school looking to set up online registration for parent-teacher conferences?  Here’s a quick glimpse at how a few of our schools using various solutions for parent-teacher conference  registrations.

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Stilwell Junior High

Solution: Canyon Creek Software   http://www.canyoncreeksoftware.com/onlinescheduler.cfm

What tips or advice would you offer to other schools:
Send out extra information multiple time families.  Somehow, some said they missed it.  We mailed information home and sent out information via email.

How do you assist non-english speaking families?
Our ESL team helped us by sending out notices in Spanish, as well assisted families with scheduling.

What is the annual cost?
For our school, it was $350 per year.

Information provided by: Tim Miller, millert@wdmcs.org

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Jordan Creek Elementary

Solution:  School Bookings  http://www.schoolbookings.net

Have you tried other solutions? If so, why did you select this one?
Yes, we’ve tried other solutions and have found that school bookings is the lowest cost and the least amount of set up time.  For example, on some systems, we had to import all the parents and generate their accounts, which took a tremendous amount of time.  With School Bookings, we simply add the teachers, open the date ranges for conferences, and then let teachers set their specific schedules.  Then parents can go in sign-up for conferences.  We also like that parents can select multiple teachers they want to meet with and it filters through all the schedules for them.

What challenges have you run into?
One downfall is that you must have the same time frame for all conferences in the building (ours is set for 20 minutes).  For example, band and orchestra only has 10 minute conferences so we had to get creative.

Contact person:  Jeff Ver Helst    verhelstj@wdmcs.org

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Westridge Elementary

Solution:  School Bookings  http://www.schoolbookings.net

Why did you select it?
We followed Jordan Creek Elementary and are using School Bookings.   It was only $150.

How do you assist non-english speaking families?
The ELL/ELP/Sped etc had to schedule ahead of time and then the classroom teacher went in a blocked off that slot.

Any challenges?
It didn’t meet our needs for the way 6th grade conferences operate, so we didn’t use it for 6th grade.

Information provided by Julie Kaufman,  kaufmanj@wmdcs.org

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Crossroads Park Elementary and Hillside Elementary

Solution:  School Bookings  http://www.schoolbookings.net

What challenges did you run into?
Everyone must use the same conference length – which we’ve set to 15 minutes.  Some grade levels don’t use the system because it doesn’t meet their needs.

Any tips or advice for other schools?
We pre-schedule ELL and Special Education conferences as needed.  The teachers or the secretary have to input that information before we open the entire schedule to all parents.

We always say that parents are able to stop in at the school and the designated people(secretary usually) will help them get signed up.  I did have a couple of parents come in and use the media center computers as we offered that as an alternative.

Information provided by Melodee Grefe,  grefem@wmdcs.org

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