Update on 1:1 Policies & Procedures

Update on 1:1 planning on March 28th, 2017:

Q1. What’s the update on policies and procedures related to the 1:1 rollout?
A1.  A few weeks ago, each building principal was sent a Google Doc checklist containing 15 questions that each building should be considering as part of their building rollout.  On April 6th, during Admin Job Alike meetings, we will collect feedback from the schools and attempt to standardize any aspects/policies that the group identifies as needing to be consistent among grade levels.

Q2.  How do I get involved in the discussion about 1:1 policies/procedures at my building?
A2.  You’re welcome to contact your building administrators.

Q3.  What are the items/questions on the checklist that were sent to schools?

#1  Between now and spring break inspect Chromebook carts; turn in Help Desk tickets.  Why?  It takes time to repair broken devices and they need to be repaired before this summer, so we are ready to have them available for students.

#2  Between spring break and last week of school

Continue to put in Help Desk tickets

#3  Last week of school

  • Ensure techs have padlock combinations for carts
  • Bring carts to media centers (or designated space)
  • Techs will help with moving individual Chromebooks as needed
  • Adam Rinehart (district tech) will contact each Teacher Librarian to ensure inventory.

#4  Please tell us what room/location you will be storing the Chromebooks at the last day of school?  (Ideally, this is also the same location where you will store the Chromebooks during the summer and the same location where students will sign them out at the start of school)

#5  How are you rolling out the Chromebooks at the start of the school year?
District Advice: We recommend that secondary schools look at Back to School registration.  For elementary schools, we recommend assigning them to students the first few days of school and not allow students to take them home until signed parent forms are returned.  The actual take home date for elementary students may depend on the age of the students.

#6  How will parents be presented with the agreement to sign?  (this relates to when/how you will assign them to students).  Also consider: where will you store the signed forms?  Also consider:  Are there additional aspects/notes that you want added to the student/parent agreement?  (the current agreement is available at: https://wdmtech.files.wordpress.com/2017/03/final-ntn-agreement.docx )  We’ll be looking to make modifications to this agreement this spring and our intention is to have one agreement for all schools, so please let us know if there are additions/changes you would like to see.

#7  What if a parent refuses to sign the agreement and take the device home? What happens?
Our recommendation:  New Tech Network schools have reported that this will happen with only a few families.  In those cases, the teachers kept the device at school.  They found over time that many of them requested to go ahead and take it home.

#8  What policy is your school using with regards to the requirement to take the device at all? Can students use personal devices in lieu of the chromebook?
District Advice:  We have no advice for you on this topic – we want to know what you are thinking on this topic and then we may end talking at job alike meetings to look for consistency among grade levels.

#9  How do you want to handle printing?
Printing can be turned on for Chromebooks – but it is per printer.  If you decide to turn printing on for a specific “printer“ – then all students in the building have access to that printer.  You are welcome to contact Brian Abeling or Mark Vance and they’ll work through the details of printing with your team.

#10  What happens when a student forgets to charge their device at home?
District advice:  NTN schools report that most students come with their device charged.  When someone brings a Chromebook and it’s not charged, it’s not the end of the world.  Generally, have the student look for a seat near an outlet.  The takeaway here – it’s important to make sure you have this discussion with your staff – so everyone is on the same page.

#11 What happens when a student forgets to bring their device back to school?

District advice:  What we’ve learned from NTN schools is that your staff needs to have a consistent answer.  If you offer the students a loaner when they forget – they will forget it again.

#12  Where are you going to store the spare chromebooks?
District advice:  So far, most NTN schools store the spares in the media center (since they are checked in/out through the library management system). However, this does not mean the teacher librarian has to be responsible for handling all repairs/checkin or that they are the only person responsible for it.

#13  How are you collecting them at the end of the year?

District advice:  We don’t have a set answer for you, as each of the New Tech Network schools does it differently. Considerations:  Will students need the device all the way through final assessments? Should they be turned in after finals or before?  How will you organize/store the devices to make it easy to find and re-assign the same device to students next fall?

#14. Can students keep them over the summer?
District advice:  In general, the answer is no –  which is due to the high mobility rate of most families, meaning that you could be missing a large percentage of your devices if they not checked in during the summer.  However, if you have students who are assigned to summer program (Stretching Minds) or taking summer coursework or online courses, then yes, you are welcome to consider checking them out on a case-by-case basis.

#15. What are your plans / needs for training?
The district is providing two days of face-to-face training in April for all Teacher Leaders – and you are encouraged to ask for their assistance in planning building-level training.  In addition, the district will be providing professional development courses related to 1:1 and Canvas, but that training is optional.


1:1 Training Plans

March 28th update on training plans related to the district moving to 1:1 chromebooks:  The following is a list of events that have been scheduled, as well as events that are still being planned.

NOTE:  Since we are early in the planning stages, you’ll see that this list is primarily focused on building support and capacity at the building level, so many of the sessions are focused on teacher leaders and other key building staff, who will conducting the building level training.

Already completed:

  1. All staff accounts were activated
    All staff accounts in Canvas have been activated and staff were notified how to access and log into Canvas
  1. Free online training videos in Canvas
    Staff were notified that hundreds of free online training videos are available within Canvas.
  2. Free instructor-led courses available through Canvas
    Staff were notified that free instructor-led training are available within Canvas.


Upcoming events that are scheduled:

  1. Monday, April 3rd:  Canvas Implementation Planning.
    Canvas is sending an implementation specialist onsite to West Des Moines to help plan the Canvas rollout. This includes work on expectations, communications, and PD planning


  1. Mon April 10 and Tues April 11:  Secondary Teacher Leader Training
    Face to face training for approximately 20 secondary teacher leaders and other staff, led by a trainer from Canvas.


  1. Wed April 12:  Additional Secondary Teacher Leader Training (am only)
    An additional half-day optional training from the Canvas trainer to help give secondary staff additional time for exploring Canvas and/or assistance with planning their building training.


  1. Wed April 12:  Canvas Administrator Training (pm only)
    Half-day training session for district personnel on managing and administering Canvas.


  1. Thur April 13 and Fri April 14:  Elementary Teacher Leader Training
    Face to face training for approximately 20 elementary teacher leaders and other staff, led by a trainer from Canvas.


  1. April 28th:  Professional Development Day
    On April 28th, some schools are choosing to offer introductory Canvas training utilizing their buildings teacher leaders and/or other staff.


  1. June 5th:  Optional Canvas training at select schools
    During the last contract day (make-up snow day), some schools are choosing to offer optional Canvas training utilizing their buildings teacher leaders and/or other staff.

Future events being planned:

What: Study group for LR credit

Who:  invited participation with max at 20

When:  late spring . . .mutually agreed upon dates and times

Where:  TBD (preferably LRC)

Why:  study groups are often used to create actual courses; this study group will be no different.  Topics/content and any additional instruction/resources will be used to create the course proposal for this summer’s offerings ( for Drake or LR credit)




What: 1:1 in the Classroom course (we will be offering this as face to face and an online version)

Who:  3-12 certified staff and administrators; decision needs to be made if classes will be customized (e.g., a session for elementary teachers vs. a session for secondary teachers)

When:  June – Spring 2018 (course offered during summer, fall and spring term)

Where:  TBD

Why:  With any new district-wide initiative, the district has offered courses for those teachers interested in learning about or extending what they already know.  These courses are offered for credit and will appear on the menu for this summer and each term in the 2017-18 school year.


Optional Teacher Leader Summer Training
Teacher leaders have additional summer days (typically 5) and we will be offering additional ½ day segments of training in July and August.  Dates, times, and topics have not been scheduled yet, but will likely be scheduled after the Canvas training is finished in April.